4:G Bodyshop Management 

Comprehensive Bodyshop Management Tools

4:G is industry-leading bodyshop management software from AutoFlow.

Setting industry benchmarks, 4:G excels with its ease of use and the ability to be configured to satisfy a bodyshop’s exact needs and requirements. Its ground-breaking business and KPI controls combine to bring you a wealth of management information at the click of a button.

Originally designed and developed to provide a comprehensive process management tool for the industries larger bodyshops, 4:G. incorporates built-in flexibility that accommodates a bodyshop’s need for individual configurability.

Bodyshop Dashboard

This facility allows the user to view a snapshot of the activity within a bodyshop, showing all key information in a glance without running management reports. This feature has proven extremely popular with bodyshop managers. It allows them to manage by exception and view the overall bodyshop within a few clicks of a button, pinpointing potential issues that are occurring in real-time.

Management
Grids

Management Reporting Tools

Take full control of your bodyshop using AutoFlow 4G’s comprehensive and customisable reports suite to provide you with the vital information you need to make informed decisions. Allied with the capability given to you by the revolutionary custom grids, the system will give you instant access to information on Profitability on labour, parts, paint and materials – Work in progress – Cycle time reporting – Service level monitoring – Employee efficiencies – Courtesy car management – Supplier performance.

4:G gives you an instant, real time view of what’s going on in your bodyshop. With the analysis tools and by utilising the grid’s powerful calculation and summary capabilities, you will have the information within a few clicks of a mouse to enable you to be confident in making the decisions to get the most out of your business.

Management Reporting Tools

Take full control of your bodyshop using AutoFlow 4G’s comprehensive and customisable reports suite to provide you with the vital information you need to make informed decisions. Allied with the capability given to you by the revolutionary custom grids, the system will give you instant access to information on Profitability on labour, parts, paint and materials – Work in progress – Cycle time reporting – Service level monitoring – Employee efficiencies – Courtesy car management – Supplier performance.

4:G gives you an instant, real time view of what’s going on in your bodyshop. With the analysis tools and by utilising the grid’s powerful calculation and summary capabilities, you will have the information within a few clicks of a mouse to enable you to be confident in making the decisions to get the most out of your business.

Grids

Estimating

The importing of estimates is available from all the leading estimating systems (Audatex, GlassMatix, Interest, CHECKmate). Apart from the obvious time saving that not having to enter the estimate on two systems gives you, this also allows you to produce 4:G formatted estimates for your customers. You will also be able to create your own estimates on the system, either from scratch, or from predefined templates designed by yourself for such things as services or MOT’s, for example.

The new rules-based importing system allows you to specify how an estimate is imported and allocated to different invoice codes automatically, thus allowing you to create your own intelligent importing system, saving you time and ensuring that all parts of the estimate get invoiced correctly. Also, there is the ability to apply phrase-based rules to your estimates as they are imported, allowing you to automatically change text that your workshop staff may find confusing.

New estimate matching features allow you to import the estimate at any stage of the process, highlighting changes that may have been made (supplementary items, price changes in Audatex etc) and allowing you to decide which changes to keep or overwrite at the time of import.

Estimating
Courtesy Car

Courtesy / Hire Cars

AutoFlow 4:G comes with a fully-integrated courtesy car management module, which gives you full control over your fleet of vehicles. This gives you the capability of having an instant real-time view of where your cars are, where they have been, and where they are due to go.The system can also warn of such occurrences as potential booking conflicts, and the insurance running out due to a job overrunning. The courtesy car module also comes with a complete suite of reports, giving you detailed history and costing information. The AutoFlow scanning module allows you to save documents such as traffic offences, parking offences and driving licences against specific jobs, guarding against losing such documents and incurring costs yourselves.

Courtesy / Hire Cars

AutoFlow 4:G comes with a fully-integrated courtesy car management module, which gives you full control over your fleet of vehicles. This gives you the capability of having an instant real-time view of where your cars are, where they have been, and where they are due to go.The system can also warn of such occurrences as potential booking conflicts, and the insurance running out due to a job overrunning. The courtesy car module also comes with a complete suite of reports, giving you detailed history and costing information. The AutoFlow scanning module allows you to save documents such as traffic offences, parking offences and driving licences against specific jobs, guarding against losing such documents and incurring costs yourselves.

Courtesy Car

Accounting

AutoFlow is able to export to the leading accounting systems, Sage line 50, Sage line 100 and Opera, to name but a few. There’s also a wide range of financial reports, giving you the ability to analyse the true financial status and performance of your business.

Accounting
Online Services

Online Services

4:G comes with a fully automated online service. If you wish, your customers will be able to enter their vehicle registration either via your own website, or AutoFlow’s, and be able to view the progress of their car through the bodyshop. This has proven to reduce amount of incoming calls to your reception from both customers and work providers, whilst at the same time giving your customers a more informed and professional service. Along with the customer service, there is also a network management service, which allows work providers to view the progress of their jobs in your bodyshop online.

Online Services

4:G comes with a fully automated online service. If you wish, your customers will be able to enter their vehicle registration either via your own website, or AutoFlow’s, and be able to view the progress of their car through the bodyshop. This has proven to reduce amount of incoming calls to your reception from both customers and work providers, whilst at the same time giving your customers a more informed and professional service. Along with the customer service, there is also a network management service, which allows work providers to view the progress of their jobs in your bodyshop online.

Online Services

Emails and SMS messaging

You can send automated or manual updates in the form of email and SMS messaging to your customers, work providers and engineers direct from the system. All communications done this way are recorded in the audit history of the job the communications relate to.

Group Central VIew
Workshop Data Capture

Workshop Data Capture

AutoFlow 4:G workshop stations will capture employee times either through barcode technology, or through keyboard entry depending on your preference. This accurate recording of your employee’s actions will enable 4:G to give you an immediate, accurate, and up-to-date view of what’s actually happening on the workshop floor. The Workshop Manager module allows you to view job progress, employee status and parts status all from the one screen. This gives the workshop manager the information they need to maximise the capacity of the shopfloor and workforce.

In line with new standards being brought in by the industry, there is now the facility to show images and repair methods on the workshop terminals. You can also send messages to staff, which are presented to them when they log on to certain tasks on jobs.

Workshop Data Capture

AutoFlow 4:G workshop stations will capture employee times either through barcode technology, or through keyboard entry depending on your preference. This accurate recording of your employee’s actions will enable 4:G to give you an immediate, accurate, and up-to-date view of what’s actually happening on the workshop floor. The Workshop Manager module allows you to view job progress, employee status and parts status all from the one screen. This gives the workshop manager the information they need to maximise the capacity of the shopfloor and workforce.

In line with new standards being brought in by the industry, there is now the facility to show images and repair methods on the workshop terminals. You can also send messages to staff, which are presented to them when they log on to certain tasks on jobs.

Workshop Data Capture

Internal Mail

4:G comes with its own internal mail system. This gives staff the opportunity to mail important information to each other regarding the progress of a vehicle’s repair. All mail can be attached to the job, and is recorded and shown in the job’s history. The mail system also provides staff with their own personal to do list where they can set themselves and others reminders of tasks that need to be achieved..

Job Viewer
Jobs Audit

Job Audits

As each vehicle goes through the repair process all the key events are recorded against that job, along with all communications that have been put through the system. This allows for a full investigation into any problems that may have occurred, and also allows you to see how the business practices you have put in place are performing on a job-by-job basis.

Job Audits

As each vehicle goes through the repair process all the key events are recorded against that job, along with all communications that have been put through the system. This allows for a full investigation into any problems that may have occurred, and also allows you to see how the business practices you have put in place are performing on a job-by-job basis.

Jobs Audit

To arrange for an onsite or online demonstration of any of our products, or to discuss potential new projects with our team please contact the office on 01625 860545. You can also email us through our contact page.

Get In Touch

AutoFlow Ltd,

Sirius House, Alderley Road, Chelford, Cheshire, SK11 9AP

t: 01625 860 545

f: 01625 860 545

e: sales@autoflow.ltd.uk

Registered in England, Number: 4061932